Learn about the Review Tab in Microsoft Office Word 2007
Word 2007, the Review Tab is useful in a lot of ways. You can
have the Spelling and Grammar feature, the Research option,
Thesaurus and Translation functionality to help you improve
your documents. Here is what the Review Tab looks
Proofing group, you can use find the Spelling and Grammar
feature. You can easily check the spellings, punctuation
errors and grammar using this tool.
Here is the screen shot.
The first thing we are going to
try is to check the spelling and grammar of a document.
Go ahead and select the insertion point and click on spelling
and grammar on the Proofing group on the Review Tab.
This will start the Spelling and Grammar dialog box as shown
below. Notice that it found an incorrectly spelled word,
procedur. You can either click on Change if you would like to
accept the suggestion made by Microsoft Word. Otherwise
you can ignore it if you think the word is OK as it is.
Next we are going to try is the
Research command on the word authentication as shown in the
figure below. Select the word authentication and click
on Research icon, this will launch the Dictionary feature as
shown in the right side of the screen shot. It was able
to find the word with the correct pronunciation and also the
meaning for you to review. Very cool indeed!
related feature is the Thesaurus in Microsoft Word 2007. This
amazing feature helps you find synonyms and also antonyms of
any specific word. In our example it found a list of
synonyms for authentication as shown on the right side in the
figure below. I'm going to select certification and
select insert. This helps if you are like me and use the
same words over and over again.
In the next figure I have highlighted the
Word Count feature. This lets you find the number
of characters, paragraphs and lines in the document. This
is a pretty useful feature if you are working on
a term research paper where you have to stay within a certain
number of words or pages.
If you are collaborating on a
document with other team members or on a project report, the
Comments feature in the Review tab in Microsoft Word 2007 can
be a true lifesaver. In the following screen shot, I have
added a comment that is shown in red. Notice that it
used my initials and a number right before the actual
comment. As the other team members and comments, the
application will use different colors. This helps to keep all
the comments organized from different authors.
the next group section which is the Track changes group. We
can easily manage additions, deletion, any comments and
formatting changes in an efficient manner using this
feature. You can find the Track Changes command under
Tracking group in the Review Tab in Microsoft Word 2007.
look at an example of this feature using a Course Syllabus
sample. After the initial review, the changes are
highlighted as shown below. The additions are in red and
underlined, the deletions are in red and using a strike
Furthermore notice that there is a vertical bar next to all
prefer seeing all the changes in Balloons, you can do this by
selecting Show only Comments and Formatting in Balloons
command. This will clean the document up and move the
comments and changes to the right side in the markup
The next two screen shots
display the functionality of this feature.
If you would
like to see all the changes in one place, you can use the
Reviewing Pane command. In the image below, I have
selected the Reviewing pane under the Tracking Group. Notice
all the revisions are summarized on the left side of the
document and broken down into insertions, deletions, etc. by
the author and into different sections, very cool!
After all the changes have been
reviewed and checked, we are ready to accept all the
revisions. We can do just that by selecting Accept all
Changes in Document under the Accept command in the Changes
group under the Review tab in Microsoft Word 2007. This
will go ahead and update the document then finalize all the
revisions and changes.
As you can
see the Review tab in Microsoft Word 2007 has a lot to offer
us. OK at times, it is necessary to review different versions
off the same document especially if there are several people
working on it at the same time. In Microsoft Word 2007,
this is just a breeze. You can also use the Compare
feature to combine multiple versions of the same
Let us go
ahead and see how this can be achieved. I'm going to compare
two Course Syllabi that I have been working on for a class
that I am teaching. I select the Compare command which
launches a dialog box as shown below. I select the
original document in the left side and the revised document on
the right side and hit OK.
launch the wizard that will compare the two versions.
Not only will it show all the differences between the two
versions, but also display a summary on the left side as shown
below and the screen shot.
thing I would like to show you is how to protect a document
from editing. This option will restrict others from
making certain types of editing or formatting changes to the
document. You can select the Protect Document option under the
Here is the command shown on the ribbon in
Microsoft Word 2007.
will launch the Restrict Formatting and Editing dialog box as
shown below. I will select the editing restrictions option
that is number two and then click on us start forcing
In the start
enforcing production, I will select password, enter my
password and click OK. There you go, now your document
is protected by this password.
someone tries to open this document and make changes, they
will be prompted by this friendly on perfect document dialog
box, pretty cool.