The View tab in Microsoft Word
2007 has the functionality to change your document views. The
View tab has the following groups: Document Views, Show/ Hide,
Zoom, Window and Macros.
In the Document
Views group, you can use the following views as
shown below in the red rectangle: Print Layout, Full Screen
Reading, Web Layout, Outline, and Draft view. This group can
also be accessed from the Toolbar located on the right bottom
of your document. Let us take a look at these views one at a
time. The screen shot below shows what the Print Layout looks
like. This view can be used to see what your document will
look like when printed. Print Layout is also the default view
of Microsoft Word 2007.
Next let us take
a look at the Full Screen Reading. You can use this one
to see the document in reading mode in Microsoft Word
2007. When using this view, the Ribbon is hidden to
maximize your reading area. Here's what it looks like on
my computer for the current document.
Moving on to the
Web Layout in Microsoft Word 2007 Document Views. This layout is
handy especially when you want to see the document in a
web browser format like the Internet Explorer. A screen shot of
this layout is as follows.
The Outline view is probably one of the
most useful styles especially if you are working on a long
document in Microsoft Word 2007. When you switch to this
layout, all you see is the document divided into different
heading levels. You can choose the level of detail that
you would like to see by controlling the Show Level option.
Here's an example of what this view looks like in
layout we are going to look at is the Draft view. This
is the most common format as you will use this one when
working on a document. When using this layout style you
will see the document in a regular editing format. The
headers and footers are not available when working with the
Draft view in Microsoft Word 2007.
There is a screen
shot of what this looks like for my document.
group in the View Tab that we will look at is the
Show/Hide group. Using this group, you can turn on
options like the Ruler, Gridlines, Document Map and
Thumbnails. Let us take a look at some of these
options next. The Ruler displays on the left and top
sides off your document and uses inches as measurement.
This gives you more control on the document appearance from a
formatting point of view.
shot is as follows.
If you will
be working with pictures and images in Microsoft Word 2007, the Gridlines
can be beneficial feature to relatively position your item location.
The Gridlines have been turned on for the following
figure and appear as horizontal and vertical lines.
Document Map, you can navigate through the structure of your
document especially if you happen to be working on a long
one. The document map will show on the left side in its
own area. You can navigate to different areas by
clicking on the heading in the document map.
Here's a screen shot of what it may look like.
Thumbnails are also a great navigation
tool for your Microsoft Word 2007 document. The
pages in your document will be displayed as thumbnails on
the left side of the document. You can move from one
page to another by simply clicking on the thumbnails as shown
in the picture below.
Sometimes it is necessary to zoom in and out to get a better idea of what your
document looks like or how will it show up on a Printer. The
Zoom group in Microsoft Word 2007 View Tab lets you do just
that. When you click on the zoom command in on the Ribbon, you
will get a new dialog box as shown below.
ahead and select the zoom level that you would like to use
in your Microsoft Word 2007 document. For our demo we
will use 75% and then click OK. This will adjust
our document size to show just 75% of the size. There's a
screen shot of this as follows. Notice if you look at
the red rectangle on the bottom right portion of this page,
you will also see the zooming toolbar. This gives you yet
another way to control the zooming factor!
I'm going to
switch the scale
to about 150% instead. This time I'm going to use
Zooming toolbar on the bottom right part. This will adjust
the size of our document accordingly. Notice as you
zoom in, the text and objects in your document will increase in
size. Here's what it looks like when I used 150% zoom
finally need to switch back to 100%, you can just click on
this command on the zone group.
I've included a screen shot here.
last option in the Zoom group is the two page option. When
I click on this command, Microsoft Word 2007 will display
two pages of my document at a time. This is useful when you
are trying to give your document final touches before you
email or send it to the printer. The pages will be shown
side to side as noted below.
next group is the Window group in Microsoft Word 2007
View tab. This group essentially lets you work on the
same document utilizing different views and
windows. When you select the New Window option, it will
open a new window containing the same document. This can
be useful if you need to see two different sections of the
same document at the same time.
For example I am working on the baseline project
information; however I need to see table of contents and also the
detailed project information at the same time. I can easily use the
New Window feature as mentioned above to achieve this. Here's
what it looks like. I have one view of the document on the
top where I can review the table on contents. On the bottom
view, I can see the actual project details.
feature is also similar in concept to the New Window
option; however Split does not open up a new window. It
just splits the current document into two parts within the
same window. This again lets you view different parts of the
document at the same time.
There's a screen shot of what
I'm talking about.
Notice the highlighted red rectangle where it split the
document into two. Please be aware that you can still make
changes in either section which would be applied to both split
views. Split once again lets you view different parts of the
document at the same time. There's a screen shot of what
I'm talking about.
and then it is necessary to view the same document side by
side. This can be handy when you are comparing maybe two
sections that are related. I can easily do this by
viewing the document side by side. I can also control
the size and the scrolling of the two windows.
Here's a screen shot
of what I am talking about using Side by Side.
For example I have a
“Discussion of Critical Path” in my table of contents and then I have more
information in the detailed section of my document. I want
to make sure that the order in table of content matches
the parts in detail section accordingly. The picture below highlights
what I am talking about using Side by Side option.
When I'm done comparing the two views, I
can use the Reset Window Position to go back to my original
This is shown in the figure below.
option under the Window group is the Switch Windows
option. This will let you toggle between the two copies
of the same document that you may be working on at the same
You can use this feature as shown below.
The last option under the View
Tab is Macros option. Macros are useful in
re-enabling a certain order of tasks that you may perform
commonly. For example, if you add a title, heading, your name
and date to almost every document that you put together, it
makes sense to add these steps to a Macro and then run it
every time you start a new document.
This concludes the lesson on View Tab in Microsoft Word
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