Have you ever had to hold yourself accountable with sticky notes or messy reminders? Systems like these can seem effective when they are incredibly unsustainable. Microsoft To Do offers a free alternative with its cloud-synced task organizer – meaning it can be accessed on any Windows, Mac, iOS, or Android device with ease. Today, we’ll walk you through how you can transform your productivity with Microsoft To Do in just 5 minutes. 

Getting Started (Step by Step)

  • Download or open
  • Sign in with your Microsoft Account
  • Create your first list
    • Click “+ New list” and then name it (ex: groceries, homework, project)
  • Add tasks seamlessly and set due dates

 

Key Features to Level Up Your Workflow:

  • My Day: The “My Day” feature lets you wake up to a clean and empty to-do list every morning. Instead of inducing anxiety with all of your pending tasks, you’re able to drag and drop the most important tasks of the day – getting work done without decision fatigue. To Do also uses smart suggestions, which recommends tasks for you to complete based on previous behavior and frequency, continuously refining productivity. 

 

  • Subtasks (Steps): Complex projects and long-term goals require time to be finished, and the substask feature of To Do aids the completion of such tasks greatly. Instead of treating every assignment as a single item, you’re able to break tasks down into more manageable actions. Not only does this help you stay accountable with progress, but it also helps you stay on task.

 

  • Recurring Tasks: Some tasks happen frequently – from a daily medication to a weekly Zoom call, recurring tasks in To Do let you automate predictable events in your workflow so you never forget. While this can help you stay consistent with current occupations, the recurring task feature is also excellent at helping you build strong habits. 

 

  • File Attachments: Microsoft To Do is also file friendly! With the file attachment feature, you’re able to insert PDFs, documents, and other images (up to 25 MB) directly into your tasks. This is crucial when you need to keep important documents on standby when working with several different things at once. It can also be a great motivational tool! 

How to use Microsoft To Do for Beginners to be Productive And Effective

Additional Tips to Stay on Track:

  • Tag your tasks. Using hashtags (ex: #invoice, #call), you are able to filter through the entire to-do list to find everything related – excellent for long and complex to-do lists. 
  • Share a list online with teammates or peers
  • Complete a task with simple shortcuts: “Control + D” or “Command + D”

 

Microsoft To Do can turn a cluttered work management system into an accessible and focused plan of action. In just a few minutes setting up the software, you can watch your productivity skyrocket.

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If you need any help fine-tuning your workflow or integrating To Do with the rest of Microsoft Office, email us at info@learningcomputer.com – we’re happy to help!