An email signature (or footer) is a powerful tool often overlooked by many that can both bolster your credibility and save time. The service allows you to automatically insert your contact, name, or brand at the end of every email without needing to retype. A clear and intentional closing line can help leave a positive impression and keep things organized. 

How to set up a signature in Gmail:

  1. Open Gmail in your browser
  2. Click on the gear icon located in the top-right corner
  3. Click “See all settings” directly under the gear icon, that should look like this:
    See all settings on Google Mail to change signature
  4. Scroll down until you find the “Signature” Setting
    Signature Feature on Google Email and setting
  5. Click “Create New” and provide the signature a relevant name
    Google Mail feature to name a new signature by creating custom name
  6. Enter your signature in the box. You are free to add text, links, images, and formatting as you wish
    Here are three examples of professional signatures:
    School Student example for professional google signature on Google MailGoogle Mail Professional Signature For WorkGoogle Mail Signature Example for personal use
  7. Check out the “Signature defaults” settings located directly under to customize when your signature appears
  8. Scroll to the bottom of the page and select “Save Changes”

 

What makes a Signature Effective?

A good digital signature has the ability to explain who you are, what you do, and how to best reach you. It houses various applications in school, work, and personal digital communication, helping greatly when working with others online. It also can serve as effective marketing of a business or brand, raising awareness and connecting consumers to the product. 

A clean and consistent layout generally finds a balance between informing the recipient without overwhelming them. Coordination like this can directly benefit your credibility by signaling that you are a detail-oriented individual.

Additionally, knowing the email’s context also dictates how to structure the sign-off. Certain conversations are bound to require less footer information than others, so it’s important to be mindful of relevant and excess information that could otherwise take away from the discussion.

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If you have any questions or want to know more about digital tools such as these, email us at info@learningcomputer.com– we’d be happy to help!

 

About the Author:

This article was written by Ashwin Channashetti. He can be reached at LinkedIn.